Reference
No-መቀአስተ- 660 /04/2026
Date- May
08/2026
INVITATION
to OPEN TENDER FOR Combined Desk
LOCATION:
SOS CHILDREN’S VILLAGE’S Mekelle
SUBMISSION
DEADLINE: 08 May 2026
SOS Children’s Village, CVW
Funded Tigray Humanitarian Response Project, wants to make maintenance and
replacement services for Combined Desks with a detailed specification listed
here below & invites suppliers who fulfill the following legal
preconditions to submit a tender as per the specification details, instructions
to bidders, and General Terms and conditions of purchase as described
hereunder:
Therefore, those who only fulfil
the following mandatory criteria below are cordially invited to participate in
the open bid.
1. Possessing a legal trade
license in the field of Woodwork materials and submitting a copy of the
license.
2. Those who have the newly
issued receipt with QR code
3. These who have audited report
of 2017 E.C
4. These who have 2018 E.C tax
clearance
5. Providing TIN certificate’s
visible copy and a VAT registered who have a declaration of 2026 G.C /2018 E.C
6. Those who can provide a legal
formal witness letter that the supplier has registered license in the fiscal year
to provide similar services
7. Providing all necessary
documents with legal stamps and signatures.
8. Price must include logo,
transportation and delivery costs (successful bidder is fully responsible for
delivery to all designated schools from the center of service/woreda at his/her
own cost) and the materials are found at schools of Kola – tembien, Samre and
Axum town.
9. The Materials to be maintained
shall the same with its original design, with no different size and shape.
10. The winning must make a
formal agreement with us seven days from the time he/she is notified as a
winner
11. Competitors are expected to
take the bidding formats from our office from in working hours.
12. Competitors will be
submitting a collateral of Birr 200,000.00 in CPO form written in the name of
SOS CHILDREN’S VILLAGES from well-known legal banks on the date of the bid
submission.
13. The bid process will be
closed on May 08, 2026, at 2:00 pm and open at 2:30 pm in the presence of the
bidding parties or with their legal representatives.
14. Supplier responsible for
delivery/installation to each school location at his/her own transport cost
from the place where they maintained.
15. Our firm will not abide by
the bidding process in case any better alternative is found, and this may
include fully cancelation.
16. Target Schools &
Quantities (Delivery Locations), Deliveries must be made to: Samre, Kolla
Temben, and Axum (including named schools below), with quoted prices including
transport/delivery, Schools in Axum (Total 1, 312 Combined Desk from Ezana, Aberha-atsebha,
bazien, sunshine, emahoy Tutus and other primary Schools adjustable with in
Axum town), Schools in Samre (Total 992 Combined Desk from Samre, meda – samre
& Dikera primary Schools) and Schools in Kolla Temben (Total 928 Combined
Desk from Guya,Mwetsa- werki, semret, begashka and Adissemien Primary schools)
17. The format for filling the
price for bid is tabulated here below.
18. Scope of Work (Services)
The contractor shall provide
maintenance of combined desks by replacing wooden components only, while
preserving existing metal frames and non-wood parts.
Scope includes
-On-site assessment to verify
exact wooden component requirements per desk/school
-Procurement of wooden
replacement parts:
-Desktops (match existing
footprint; dimension 30 inch)
-Legs / lower set (replacement
legs 20-inch compatible joinery
-Aprons/Supports (15-inch
structural replacement members)
-Anti-rust treatment and
finishing for metal frame components prior to installation
-Sanding and sealing/finishing
coats
-Safe installation and quality
checks
-Painting SOS CVI logo on each
maintained combined desk
-Delivery and installation to
each designated school location
19. Technical Specifications
(Minimum Standards)
-Replacements must be compatible
with existing metal frames; no irreversible modifications to metal parts
-Wood type: durable hardwood or
engineered wood suitable for classroom environments
-Finishes: low VOC, child-safe
coatings; smooth splinter-free surfaces; rounded edges
-Fasteners: corrosion-resistant
screws/bolts compatible with metal frames
-Safety: no protruding
nails/splinters; stable geometry; improved/maintained ergonomics
20. Quality assurance:
-fit stability (no wobble)
-zero defect surfaces
-safe edges and secure joints
-Warranty: minimum six months on
workmanship and materials for replaced components
6. Implementation Duration
Expected completion within one
month from contract award.
|
S/N
|
Description
|
Unit
|
Quantity
|
Unit Price (Birr)
|
Total (Birr)
|
|
1
|
Maintenance of Combined Desks
(wooden parts replacement, painting, installing, transporting to each school)
and at each combined desks painting logo of the organization
|
Pcs
|
3, 232
|
|
|
With Regards
SOS
CHILDREN’S VILLAGES MEKELLE PROGRAM LOCATION