Fortune
Sunday May 12, 2024
EXPRESSION
OF INTEREST (EOI) ANNOUNCEMENT
EDR/EOI-1/2024
Consultancy
Service for Strategic Plan Development
Project Title:
Consultancy Service for Strategic Plan Development
1. Background:
The Ethio-Djibouti
Standard Gauge Railway Share Company (EDR) is seeking a consultancy firm to
assist in the development of a ten-year strategic plan (2025-2034). EDR was
established in April 2017 to operate and maintain the Addis Ababa - Djibouti
Standard Gauge Railway Line. As EDR transitions to managing its operations
independently, the need for a new strategic plan has arisen to ensure
sustainability and profitability.
Therefore,
Ethio-Djibouti Standard Gauge Railway Share Company would like to invite
interested and qualified bidders for the consultancy service in strategic plan
preparation of our Railway, and we invite eligible companies to submit sealed
per-qualification application for Expression of interest.
2. Purpose and
Objective of the Consultancy Work:
The selected
consultant will work closely with EDR's Board of Directors and Executive
Management to develop a new strategic framework that considers the current
internal and external operating environment. The main objectives of this
consultancy engagement include defining the scope of the Strategic Plan Development
process, conducting consultative forums with key stakeholders, and drafting the
Strategic Plan for validation and approval.
3. Scope of the
Work:
The consultant will
be responsible for determining the best approach to implement the strategic
plan, conducting situational analysis (through appropriate tools), conduct
stakeholder mapping, set strategic issues (vision, mission, values, objectives,
pillars of excellence); goals, targets, activities, and implementation strategies
of the plan including action plan, human resource development strategy needs to
achieve the strategic plan, sustainability plan (programs and projects),
financial requirements and Investment plan, risk analysis and management approaches,
monitoring, evaluation and reporting framework to enable effective tracking of
the strategic plan.
The scope of work
will cover all railway stations and maintenance workshops along the railway
line in Ethiopia and Djibouti.
4. Application
process:
Interested
companies/firms/must fill in the EDR qualification applications and submit
relevant documents/information/ as to demonstrate that they are eligible to
provide the required consultancy service. The result of the EOI qualification
evaluation will be used for identification of the successful company to carry
out the above indicated assignment.
The application
should consider the following application procedures & documents.
1. The applicant
shall bear all costs related to preparation and submission of this Expression
of interest based on the scope of the work. EDR will not be responsible or liable
for those costs regardless of the result of the selection process.
2. All the pages of
the EOI submitted must be numbered and signed by authorized person.
3. Incorrect,
incomplete, and inadequate application may lead to rejection of the
application.
4. All documents
must be submitted in English language.
5. Applicants may be
requested to clarification on submitted document,
6. EDR has the right
to reject the application without, communicating the Consultancy company
7. EDR shall not
provide to applicants related to shortlisting & selection process, in this
respect, EDR decision shall be, final and binding for all applicants.
8. EDR has planed,
after the selection process finalized to pay majority of the portion by ETB.
After this EOI and selection process is finalized, EDR will highly encouraged
for the consultants submitted their financial offer above 50% in Ethiopian Birr
(ETB).
9. Both
International and Local companies are invited to participate in this EOI.
10. Submission of
documents shall as per the requirements in this EOI.
11. Interested
applicants may obtain further information at address Below:
Ethio-Djibouti
Standard Gauge Railway Share Company (EDR)
Furi
Lebu Railway Station, office Building, Corporate Planning and
Program
Management or Procurement and Logistics Departments
Telephone
No. +2519 14764276, +251920 615718
5. Participants:
Prospective National
& International companies who are legally registered we are invited to
participate in the Expression of Interest (EOI). The applicants shall not be blacklisted
in any governmental organization. Competent applications meeting all
requirements should be submitted all necessary documents in sealed envelope by
courier on June 4, 2024 on the Address below.
6. Duration of the
Work:
consultancy
assignment is expected to last three months and two weeks from the date of
contract signing. But The completion date of the assignment shall depend on the
requirement of the projects, and which will be determined during signing of the
contract agreement.
7. Requirements for
Submission of Expression of Interest (EOI)
The EOI shall
contain following documents:
-A cover letter for
submission of expression of interest
-If joint venture,
legal documents for the joint venture formation shall be submitted by the
companies.
-Registration by
Procurement Agency (if applicable).
-Complete
organization profile, Company capacity statement, Financial, Manpower and
equipment
-Registration
Certificate from the Government Authority.
-License with Latest
renewal of 2024 G.C.
-Tax clearance
certificate that works to date of the submission of the EOI
-Attorney for the
certification of the Authority,
-Financial flow
statement approved by official Auditing entity,
-EOI document should
be prepared in English language.
-The Deadline for
document submission shale be on June 4,2024 At 5:00P.M.
-The Ethio - Djibouti
Railway Share Company reserves its rights to reject any or all bids.
-A covering letter
for EOI typed in organizations letter head with official seal. There should be
a subject head, the reference no of EOI notice and clear indication of the name
and address of the company.
8. Works contracting
Process
From short list
records, companies/firms will be selected to provide the consultancy service
for the development of the Ethio- Djibouti railway share company 10-year
strategic plan. The basis for selection for the / companies /firms will be
evaluation result of company/firm and their willingness to participate in that
regard.
9. Key Deliverables:
The key deliverable
include an inception report, comprehensive document review and analysis, draft Strategic
Plan, final Strategic Plan document, training session for EDR Council members,
and review sessions at each stage.
10. Confidentiality
of Information:
All documents and
data collected during the consultancy will be treated as confidential and used
solely for the assignment. Information shared by EDR shall remain the property
of EDR and not be disclosed to third parties without permission.
11. Provisions by
EDR:
EDR will suppc t the
strategic plan development process by providing office space, arranging venues
for discussions and training, administrative support, necessary data and
information, and establishing an internal working team to oversee the process.
12. Expert Profile:
Qualified and
experienced consultants with expertise in Transport Planning, Railway
Engineering, Strategic Planning, Organizational Development, or related fields
are invited to apply. Consultants is encouraged to have a minimum of 10 years
of experience in strategic planning document preparation and experience in the
railway transportation sector. Experienced strategic planning development of at
least five organizations; at least Two in the transport sector including Railway
Companies.
13. Minimum
eligibility criteria
Firms service
providers minimum eligibility criteria are as under:
Table 1: Eligibility
Criteria
|
S/N
|
Criteria
|
Verification
Documents
|
Requirement
|
|
1
|
Nationality
(Ethiopian or
Abroad)
|
Registration
certificate
|
Must meet
|
|
2
|
Firm Profile
/Relevancy to the
Assignment/
|
Company profile
document
|
Must meet
|
|
3
|
Previous
Experience of
Conducting Similar
Tasks
related with
railway
|
Contract
agreement
testimonies
|
Must meet
|
|
4
|
Academic and
Professional
Qualification of
the Consultant
Key Staff (CV)
|
License and CV of
the staffs
|
Must meet
|
|
5
|
Methodology and
Timeliness
of the Proposed
Task
|
Submitted
Proposal
|
Must meet
|
|
6
|
Licensing and
Membership to
Professional Body
|
Certificate
|
Must meet
|
|
7
|
Suitability of
training delivery
program
|
Certificate
|
Must meet
|
|
8
|
Financial
profitability of the
last three years
|
Financial report
|
Must meet
|
14. Medium of
Communication:
The strategic plan
document should be prepared in English, and all communication and document
review discussions will be conducted in English.
ANNEXES:
ANNEX: Company
profile contents
TABLE 1-GENERAL
INFORMATION
-Name
of the Company
-Address
-Phone
Number
-Fax
Number
-Email
Address
-Address
of Other Offices if any
-Name and Designation of the Contact Person
-Legal Status
(Provide certified copies of Registration)
-Registration number
-Place
of Registration
-Principal
place of business
-VAT
Registration number
-Provide certified
copies
TABLE 2-COMPANY EXPERIENCE
IN LAST THREE YEARS
-Starting
Month/Year
-&
Ending Month/Year
-Client
-Description
of services
-Contract
Amount
-Remarks (Provide
documentary evidence)
TABLE 3-SIMILAR
EXPERIENCE IN LAST THREE YEARS
-Year
-Client
-Description
of works
-Contract
Amount
-Remarks (Provide
documentary evidence)
-Please include
copies of completion certificates issued by former clients and/or
-performance
appreciation /evaluation letters from former clients providing their contact
details and approval to contact them.
TABLE 4-ONGOING
CONTRACTS (If any)
-Client
-Description
of Contracts
-Location
-Amount
-%
of Completion (Provide documentary evidence)
TABLE 5-ADEQUACY OF
WORKING CAPITAL
- Source of credit
line
- Amount
- Remarks (Provide
documentary evidence)
- Please provide
proof of financial competency and audited financial statements for the last
three financial years.
TABLE 6-LIST OF
PERMANENTLY EMPLOYED STAFF
- Name
-
Designation Qualification
- No. of Years of
Experience
- Provide an
organizational chart and detailed CVs for key management and technical
Personnel in the Organization
TABLE 7-ANY OTHER
INFORMATION
-In
addition to the required information, Companies may provide brochures and other
Related documents.
-
the undersigned, warrant that the information provided in this form is correct
and, in the event of changes, details will be provided as soon as possible:
Interested
consultancy firms are invited to submit their Expression of Interest by
[Deadline, June 4, 2024].
Ethio-Djibouti
Standard Gauge Railway, EDR
Furi
Lebu Railway Station, office Building, Procurement and Purchasing Department.
Share
Company EDR
Telephone
No.: +251-976-54-46-36, +251-920-61-57-18
Thank
you for your interest in supporting EDR's strategic planning process!!!