Terms of
reference
and
technical Specifications
The deadline for bid submission
is Tuesday, 23 June 2026, at 12:00 PM.
I. General information
|
Assignment name
|
Offset and digital printing
services
|
|
Beneficiary
|
Expertise France
|
|
Country
|
Ethiopia
|
|
Total estimated number of days
|
24 months
|
II. Context and justification of
the need
Our world is increasingly
fragmented and faces unprecedented social and environmental challenges. Now
more than ever is the time to build bridges between countries and to work together
in a fair and just manner.
As part of the Agence Française
de Développement Group (AFD Group), Expertise France is the French
international agency in international cooperation and development. We
specialize in technical cooperation, working to strengthen public policy in our
partner countries on a local, national, regional and international level.
Expertise France is the second
largest international cooperation agency in Europe. We develop and implement a
range of innovative technical cooperation projects in nearly 150 countries. Our
goal is to promote fair, lasting development in the countries we collaborate
with.
The Expertise France in Addis
Ababa oversees several bilateral, regional and global projects working in
Ethiopia. Expertise France would thus like to enter into a two-year agreement
with qualified off-set printing service, to support printing of all types of
visibility materials, including delivery of ordered printing materials instead
of going with tender whenever there is a demand for printing
III. Objectives and desired
results
1)General objective
General Objective:
To provide high-quality, timely,
and cost-effective printing, packaging, and delivery services for visibility,
communication, educational, and operational materials.
Specific Objectives:
• Ensure professional production
of communication materials.
• Maintain high-quality printing
standards for all outputs.
• Guarantee timely delivery,
including urgent assignments.
• Provide sample proofs for approval
before final production.
• Replace defective or
non-compliant products at no additional cost.
• Protect Expertise France’s
intellectual property and confidentiality.
IV. Description of the assignment
1) Planned activities
The selected Service Provider
shall provide, but not be limited to, the following services:
• Offset and digital printing
• Production of brochures,
flyers, banners, posters, business cards, reports, manuals, roll-ups, branded
materials, and other communication tools
• Binding, lamination, cutting,
packaging, and labeling
• Delivery of final products to
designated locations
• Urgent and express production
services when required
2) Coordination with Expertise
France
Expertise France is expected to
make the following available:
• Clear information on printing
project, the respective communication/visibility material, and specifications/regulations
(format, deadlines)
• Final proofing and approval of
printed samples
• Regulations/guidelines on Expertise
France corporate language
• Regulations/Guidelines from third
parties, if applicable
V. Place, duration and terms of
performance
• Start Date: Upon contract
signature
• Duration: 24 months
• Call-off assignments issued as
needed
• Payment terms based on
completed deliverables and approved invoices
• Expertise France reserves the
right to engage alternative providers when requirements fall outside the
framework scope
VI. Required Company profile
1) Company profile: The company
must have three years of proven practical experience (please provide references/recommendations)
in managing and carrying out offset and digital printing production with
national and international development organisations. This includes expertise
in printing high-volume products and large amounts of printings.
The printing company needs to
have sufficient capacities to fulfil the requests by Expertise France
Particularly, sufficient qualifications are ensured by the following:
Sufficient personnel capacities
Sufficient understanding of
modern printing techniques (experienced and qualified staff)
Printing outputs must be packed
and labelled with item description, quantity, and language for easy retrieval
of large orders.
VII. Evaluation criteria (Eligibility
and Technical evaluation)
1. Eligibility
Valid business license in
printing services
VAT/TIN registration certificate
Tax clearance certificate
Minimum 3–5 years of relevant
company experience
At least 3 references from
INGOs/NGOs/UN agencies/corporates
Evidence of printing facilities
and equipment
2. Technical offer (70%)
Company experience and references
– 15 points
Quality assurance systems – 10
points
Equipment and production capacity
– 15 points
Personnel qualifications – 10
points
Delivery and logistics – 10
points
Urgent service responsiveness – 5
points
Environmental sustainability – 5
points
Overall technical threshold = 70%
3. Financial Offer (30%)
Bidder should submit their
financial offer as per the instruction on section X of this ToR
VIII. Monitoring-Acceptance
Expertise France must be
contacted when the print outputs are finalized and ready for delivery.
At times, Expertise France may
require urgent orders for various print materials. When submitting offers, it
is essential to clearly specify both delivery timelines and pricing.
Performance will be monitored
based on:
• Product quality
• Delivery timelines
• Responsiveness
• Cost efficiency
• Compliance with specifications
Regular performance reviews may
be conducted by Expertise France.
IX. Legal and Compliance
Requirements
• Expertise France retains
exclusive copyright ownership of all produced materials.
• The Service Provider must sign
confidentiality and non-disclosure agreements.
• All materials must not be
reproduced or shared without authorization.
• Compliance with Ethiopian tax
and business regulations is mandatory.
• Environmental sustainability
practices are encouraged.
X. Pricing and Financial Proposal
Suppliers must submit:
• Detailed unit pricing by
product category
• Price brackets: 0–500 /
500–1000 / 1000+ units
• Delivery fees
• Tax inclusivity
• Price validity period
The below table shows the print
outputs in relation to the estimated total orders anticipated for coming year
which was made based on analysis, The number of orders may fluctuate over time
in response to the needs of the company but the price bracket proposed in the
tenders offers must be adhèred
|
Item
Description
|
Estimated
total orders
|
|
Category 1: Standard Expertise
France promotional materials
|
|
Invitation cards
|
400
|
|
Stickers (for cars, computers, solar panels)
|
100
|
|
Category 2: Expertise
France information, education, and communication
materials
|
|
Manuals/Books
|
100
|
|
Booklets/Magazines
|
100
|
|
Certificates
|
150
|
|
Flipcharts
|
50
|
|
Posters
|
300
|
|
Brochures/Pamphlets
|
3000
|
|
Factsheets/Leaflets
|
3000
|
|
Folders
|
100
|
|
WaII calendars
|
250
|
|
Desk calendars
|
200
|
|
Roll up banners
|
180
|
|
Business Card
|
2500
|
|
ID card
|
50
|
|
Banner in different size
|
100
|
|
Stamp
|
10
|
|
key holder
|
800
|
|
note book
|
800
|
|
pen
|
800
|
|
USB-stick
|
800
|
|
bag
|
800
|
|
T-shirt
|
800
|
|
cape
|
200
|
|
Mag
|
100
|
Note : The above quantities are
specifically only for bid evaluation purpose not exact purchase volume